To effectively improve work efficiency, we must start with ourselves and listen to our mental state to make adjustments. Why can’t we improve the phenomenon of being chased by work after working hard? Is there not enough time? Is there too much? Josh Davis, Ph.D. in Psychology, Columbia University. After research, Davis put forward 5 effective and easy-to-implement strategies to improve work efficiency ; he found that to have high productivity and creativity, it is necessary to put aside common “efficiency myths and work patterns” and listen to your own body. Sound, so that we can achieve a win-win situation for both work and life.
Use strategies and start enjoying work and life
Few people do not complain that work is always incomplete, and we are all overwhelmed by the various needs of work and life. So far, most people have responded to this pressure by trying to become more efficient: How can I reduce the time of inefficiency? How can I make my subordinates devote more hours to work every week? How can I quickly switch and process various tasks, or even do a lot of work at the same time, without wasting a little time?
In fact, these methods are all in the wrong focus. This requires the performance of machines and computers to perform well, but science shows that humans are not living computers. Our brains and bodies operate according to biological needs. The indicator of human performance should be the result of doing things, not the amount of investment. Time, finish one thing after another.
I hope you will no longer try to find more time to work in a day, but know how to adjust some practices so that you can have a stable and high-efficiency period every day, and leave some time to taste your life and live your life calmly. From the moment of food, exercise, work, to the cognitive type of affairs, etc., I hope that your activities and environmental planning can help you create productive hours every day and complete the most important tasks of the day.
Strategy 1: Identify each decision point
The moment you complete a task is a precious opportunity for you to decide which task you should deal with next. This may seem simple, but learning how to identify and use a few decision points in a day will greatly change your work performance and mood after working all day.
You may often spend many hours on unimportant tasks without thinking too much . Once invested in a task , your brain will often switch to autopilot mode, which makes it easy for you to continue to do this until the end Or someone or something interrupts you. If you are replying to e-mails, your brain will enter the state of processing e-mails, and you may be immersed in this state, replying one by one.
As a result, you might have only planned to devote an hour to replying, and then do that important work that you must start before lunch. However, one hour has passed, and another hour has passed by accident. You continue to collect relevant information and reply to emails. After three hours, you may say to yourself: “Okay, I will finish this one and go Do that important work.”
When your brain enters automatic mode, your awareness of your surroundings will decrease, and time will quickly pass by. Therefore, the decision points of the day are very precious. You can leave the automatic mode at these moments and decide how to use your time next. In the past, most of the time, you might skip these moments in a hurry, and do whatever seems most expedient or most urgent at the moment. In fact, you can and should take a step back and consider what is “worthy” to do next, and what seems to be urgent, but it is not suitable to deal with it at this time.
You can learn to identify these decision points, and cherish and use them wisely. Just spend a few minutes thinking about it until you remember which really important matter you need to deal with first . At these decision points, you can think about what the remaining time and your current mental capacity are most suitable for. Less important tasks still have to take time to do, you can use each decision point to arrange which tasks to do.
Strategy 2: Manage mental capacity
Time management is not just about planning time and schedule, please remember this: not all hours are the same, the brain will be tired and need to rest to recover, so the best way to complete a task is not to try to find the time on the calendar or form Do it, but deal with it when you have the right mental energy state.
Many things you do will consume your energy and brain power. Some things will make you feel exhausted, and some things will trigger your strong emotions. This is not a bad thing, it’s just how your mind reacts to the world around you, but you deserve to pay close attention to these so that you can make the best use of your mental energy. Knowing which types of affairs are most likely to cause mental fatigue and what kind of emotions may appear on the day, you can make wise decisions, choose when to do things, and when to take the time to adjust your emotions.
When you need to give full play to your abilities and perform well (such as giving a briefing or attending an important meeting, etc.), doing a series of tasks that are not important but must consume the executive function of the brain will cause your mental fatigue, which is very unwise . You can do two things: see what you have to do, plan your time, choose the time when your mental capacity is at its peak, do what requires your best ability, and strategically choose not to do it before it will be obvious. Things that consume brain power. Managing your mental capacity in this way can make you more effective in doing things.
Strategy 3: Stop fighting distractions
Although we all know that concentration is important, we have some wrong understandings and concepts about how attention works. For example, we often use “focus” to describe it, but if the spotlight is shining on a point, it will be fixed on that point, but our attention nerve mechanism does not work like this at all. The human attention system is naturally refreshed, and can quickly discover new things in the environment at any time to help us cope with the ever-changing world. So, when you force yourself to stay focused, you will inevitably become very frustrated, because your attention can’t help but shift to other things.
At this point, in order to refocus, what you need to do may be to let your mind roam. Let it roam a bit, usually your mind will soon return to the task at hand, much faster than you do other things first and then return to the original task. If you are distracted to browse sports news or check social media sites, it will often distract you for half an hour or longer.
In contrast, if you stare at the scenery outside the window, it probably won’t take long for you to recover from your daydreams and focus on the affairs at hand again. Moreover, during these few minutes of mental wandering, your brain has performed some important cognitive processes.
Strategy 4: Make good use of physical and mental connections
Feeling about to die out and breathless is an emotion, and emotions are not only in your head, but also related to the height of your physical state. When you realize that you have to do far more than you can load, it is usually accompanied by some physical sensations, such as stomach upset, etc. This is because your body and mind interact closely and complexly.
From this perspective, exercise can reduce anxiety, boost emotions and help cognitive function, and it is a reliable method, which may not be so surprising. However, you don’t need to exercise too much; in fact, when the exercise is for immediate mental benefit, it is best not to do too much or too intense exercise. Moderate and gentle exercise is ideal.
In the same way, you can choose to eat appropriate food, keep your body hydrated, and drink a little caffeinated beverage to help you enter a state where you can do important tasks efficiently. Eat small, frequent meals, and avoid excessive caffeine intake, all of which will help you get into the best state.
How you treat your body will also significantly affect your mental performance. When you don’t need to deal with important matters, you can skip exercise and eat what you want; however, when you need to deal with important matters, proper exercise and diet can help you get into the most in the next few hours. A good state of mind.
Strategy 5: Create the most beneficial work environment
Working in the right environment can make your brain perform better. Your work environment affects your work performance in ways beyond your imagination, and it also affects the possibility of your effective use of time. Noise is hard to concentrate. In this era of open office design and small office cubicles, the flood of noise is an expected phenomenon.
The brightness and chromaticity of the light in the workplace will also significantly affect your mental acuity and creativity. As for your close work area, it may be easier for you to regain energy or distraction, and whether your office space makes it difficult for you to move around.
Although we often cannot change our working environment, there are still many small ways to fine-tune environmental factors to make your working environment contribute to productivity.
These five strategies are effective not only because they are simple and easy to implement, but also because they conform to the natural operation of human beings.
The modern work culture may continue to force us to pursue higher efficiency and have to go all out at every step; more and more reasons and a large amount of demand may continue to make us feel breathless. With the intensification of this pattern, I believe that understanding the best way of human body and mind will become more important, because this understanding will help us adapt to the entire environment and have the opportunity to get ahead in this harsh environment. , Achieve success.